This page is ONLY for students who have already been awarded a GPSF Travel Award.
This is NOT an application for a Travel Award.

Once the Senate has approved the recommendations of the Travel Awards Committee, you will begin working with the GPSF Treasurer to process your reimbursement.

You must submit the following documents AFTER your travel has completed in order to receive your reimbursement, and within 30 days of completing your travel:

  • A Travel Awards Expense Report, online here.
  • All relevant receipts, up to the award amount; must be originals and itemized
  • Proof of Acceptance for conference travel, or a signed letter from your research advisor or supervisor confirming the details of your travel
  • A brief summary of your experiences; not to exceed one (1) page

Once you have satisfied all the conditions for reimbursement, a check will be written and mailed to the address provided in the Travel Awards Expense Report.

Receipts

You must submit original, itemized receipts for travel expenses (up to the amount awarded). In order to be good stewards of student fee money, we must ensure that all reimbursements are legitimate and not duplicated. Therefore, we cannot accept photocopied or scanned images of receipts. If the only receipt provided is digital – such as an email receipt for a flight or hotel reservation – you may submit a printed version of this receipt.

Itemized receipts explicate exactly what was purchased. Credit card slips and copies of bank/credit card statements are not acceptable. No expenses will be reimbursed without an itemized receipt.

Here is what an Itemized Receipt looks like:

itemized

Here are what Non-Itemized Receipts look like:

nonitemized2nonitemized1

Mail your receipts to the GPSF Treasurer at:

GPSF Treasurer
CB# 5210, Box 26
Chapel Hill, NC 27599

You may also hand-deliver your documents to the GPSF office, located in the Student Union, Room 3109A.

Proof of Acceptance

For conference travel, you may use the confirmation email that states your acceptance or you may use the page in the conference program which lists your presentation. If you are attending a conference and not presenting, you must submit your conference registration confirmation.

For research travel, you must have an advisor or supervisor send a signed letter to the Treasurer confirming the details of your travel.

Proof of Acceptance can be emailed to the GPSF Treasurer (gpsftreasurer@unc.edu), or a printed copy may be sent with your receipts.

Summary of Experience

This report should be less than one (1) page in length. Your summary should include the purpose of your travel and personal / professional benefits you received.

Proof of Acceptance can be emailed to the GPSF Treasurer (gpsftreasurer@unc.edu), or a printed copy may be sent with your receipts.

Please contact the GPSF Treasurer with any questions or concerns regarding the reimbursement process: gpsftreasurer@unc.edu

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